Office machine copiers are versatile and dependable, as they can not only print, but they can also photocopy documents and scan physical copies as well. Some can print in color and some can even connect wirelessly with your devices. Several factors make a machine copier a good buy, so read below to find out the best office copiers 2022, along with the pros and cons of each one.
Factors to Consider When Choosing a Machine Copier
Laser Color vs Laser Mono
Companies are often in search of the best office copier for their daily printing needs and it boils down to several factors that are important to consider. At first, we’ll need to eliminate inkjet copier machines from the list as they aren’t suitable for the demanding environment of an office. Laser copier machines can print faster, have lower costs, and have a longer lifespan than inkjet copiers.
Now we need to figure out whether you need to print color pages with the printer. There are laser color and laser mono machine copiers in the market. Laser color copiers machines can print in color with decent quality and still have the same excellent monochrome print quality as laser mono copier machines.
However, in most cases, laser color printers can’t print as many pages as a monochrome laser printer. Moreover, color cartridges can also be more expensive than monochrome cartridges. Before you go shopping for machine copiers, it’s important to understand if you’ll only be printing black and white documents or if you need an option of color printing as well.
Duplex Printing
Duplex printing is the ability of a machine copier to print on both sides of a paper at once. It reduces consumption and paper costs in half by utilizing both sides of a page.
Double-sided Copy (RADF)
A double-sided copy is when the office copier can photocopy both sides of the page without needing to flip sides. This can be much more efficient than a regular copier as it saves time.
Scanning
Scanning is the ability of a copier to scan documents and store them in a digital format on a computer. Offices require documents to be stored in a digital format along with physical copies to ensure multiple backups.
Memory (RAM) and Hard Disk
The memory (RAM) and hard disk drive (HDD) of a printer can be handy in several situations and you may want to consider a machine copier’s capacity in these two before making a purchase decision. The RAM of a copier allows it to store print commands from computers in bulk as it proceeds to execute each print one by one. The more RAM a copier has, the more commands it will be able to store at once.
However, RAM stores data temporarily, and once a command is executed, it’s erased from memory permanently. This is where an HDD or hard disk drive becomes necessary. Even if a print job is not executed or gets lost in the mix, it can still be fetched from the HDD of the printer and executed. This can be useful in offices where multiple users send print commands to a single printer.
Print Speed
Print speed is the number of pages a copier can print per minute. A print per minute (PPM) of 80 or more would be ideal if there are regular printing requirements in the office. Otherwise, a 50 PPM print speed is more than enough.
Capacity
The capacity of a machine copier defines the number of pages a printer can store at once. Most office copier machines have a capacity of around 2000 pages at once, which is usually more than enough for office usage
Cost of Supplies
Depending on the machine copier of choice, your cost of supplies could vary greatly. Laser copiers machines require cartridges to be replaced for every several thousand pages of print. You can calculate the cost-per-page of a copier to determine the efficiency of each printer.
Monthly Print Volume
Copier machines have an advised limit for the number of pages that can be printed monthly. If you have a small office space, then you’re good with a monthly print volume of 100,000 or below. However, large corporations may require a monthly print volume ranging from 500,000 to 800,000 pages.
Best Office Copiers 2022
We have compiled a list of the best office copiers 2022 that you can find on the market. This list of copiers is based on the features available, the value provided, and whether suitable for office usage.
| Cheap Office Copier | HP Color LaserJet Enterprise MFP M880z | HP LaserJet Enterprise MFP M630Z | Lexmark MX810de | Ricoh Aficio MP C4504 | Brother DCP-L2550DW |
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| Type | Laser Color | Laser Color | Laser Mono | Laser Color | Laser Mono |
| Duplex Printing | Yes | Yes | Yes | Yes | Yes |
| Scan | Yes | Yes | Yes | Yes | Yes |
| Duplex Copying in ADF |
Yes | Yes | Yes | Yes | Yes |
| RAM | 2.5 GB | 1.5 GB | 1 GB | 2GB | 2GB |
| Hard Disk | 500 GB | 320 GB | - | 320 GB | 320 GB |
| Paper Size | Up to 11" x 17" (A3) | Up to 11" x 17" (A3) | Up to 11" x 17" (A3) | Up to 11" x 17" (A3) | Up to 11" x 17" (A3) |
| Mono or Color | Color & Mono | Color & Mono | Mono | Mono & Color | Mono |
| Print Speed | 45 ppm (BK) | 60 ppm (BK) | 55 ppm (BK) | 45 ppm (BK) | 35 ppm (BK) |
| Connectivity | Wireless, LAN, USB, NFC | LAN, USB | LAN, USB | LAN, USB | LAN, USB |
| Ink Costs | $102/30,000 (Pages BK) | $311/25,000 (pages BK) | $119/25,000 (Pages BK) | $54/33,000 (pages BK) | $78/24,600 (pages BK) |
| Capacity | 4x500 sheet | 1000 sheet | 1200 sheet | 1100 sheet | 1200 sheet |
| Max Monthly Duty | 200,000 pages | 250,000 pages | 300,000 pages | 200,000 pages | - |
| Price | Visit Site | Visit Site | Visit Site | Visit Site | Visit Site |
| High Speed Office Copier | Xerox D125 Mono Laser MFP | Toshiba e-STUDIO 7506ACG | Konica Minolta C3080 | Sharp MX-M1205 | Ricoh Pro 8210s |
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| Type | Laser Mono | Laser Color | Laser Color | Laser Mono | Laser Mono |
| Duplex Printing | Yes | Yes | Yes | Yes | Yes |
| Scan | Yes | Yes | Yes | Yes | Yes |
| Duplex Copying in ADF |
Yes | Yes | Yes | Yes | Yes |
| RAM | - | 4 GB | 4 GB | 5GB | 4GB |
| Hard Disk | - | 320 GB | 500GB/1T | 1T | 500 GB |
| Paper Size | Up to 13" x 19" | Up to 13" x 19" | Up to 13" x 19" | Up to 11" x 17" (A3) | Up to 11" x 17" (A3) |
| Mono or Color | Mono | Color & Mono | Color & Mono | Mono | Mono |
| Print Speed | 125 ppm (BK) | 85 ppm (BK) | 80 ppm (BK) | 120 ppm (BK) | 111 ppm (BK) |
| Connectivity | LAN, USB | Wireless, LAN, USB, Bluetooth | LAN, USB | LAN, USB | Wireless, LAN, USB |
| Capacity | Up to 8,050 sheets | Up to 6,020 sheet | Up to 15,390 | Up to 13,500 | Up to 12,650 |
| Max Monthly Duty | 2,000,000 pages | 600,000 pages | 800,000 pages | - | - |
| Price | Visit Site | Visit Site | Visit Site | Visit Site | Visit Site |
1. HP Color LaserJet Enterprise MFP M880z
The HP Color LaserJet M880z is unquestionably one of the best machine copiers for office usage. The M880z comes with a massive 2.5GB of RAM, and a 500GB hard disk which means it can take multiple print jobs without losing any command. There’s also an option for wireless connectivity, something not usually seen in most printers.
You also get all the functions including duplex printing, double-sided copying, and scanning with the copier. The M880z is a laser color copier and can print in both monochrome and color. You get a decent print speed of 45 PPM — not the fastest out there, but will definitely get the job done. The cartridge costs about $100 and can roughly print around 30,000 pages.
- Pros
Massive RAM and a large hard disk drive
Can print mono and color
Has wireless connectivity
Relatively low cost-per-page - Cons
One of the most expensive machine copiers in the market
Comparatively slower print speed at 45ppm
The HP Color LaserJet M880z is of the best machine copiers in the market and is definitely the industry standard. It’s more targeted towards large office spaces due to its price and performance.
2. Lexmark MX810de
The Lexmark MX810de is an underrated machine copier in this list as it’s a decent option for its price point. It’s a laser mono printer and can only produce black and white prints. Small offices that require printing only documents will find this a viable option. The Lexmark copier also has one of the highest monthly print volumes at around 300,000 pages.
You get 1GB of RAM in this copier. However, there’s no HDD available - so if a print job is not executed, it can’t be fetched again. You have all the regular functions like double-side printing and copying and scanning. There’s no wireless connectivity and hence so you’ll have to use a local area network (LAN) and USB to connect to this printer. It has an impressive print speed of 55 PPM.
- Pros
Has an impressive print speed of 55 PPM
Top-of-the-line monthly print volume, at around 300,000 pages
Has all of the functions a copier should have - Cons
No wireless connectivity is available
Can only print in monochrome
No HDD inside
The Lexmark MX810de is an all-around solid option to consider if the requirement is for a laser monochrome printer. It has great print speed and almost unlimited monthly print volume. It’s perfectly suited for a small office setup.
3. HP LaserJet Enterprise MFP M630Z
Another impressive option from HP in this list, the HP LaserJet M630Z is a heavy-duty machine copier. It’s a laser color printer so you print both color and monochrome prints. It has a RAM of up to 2GB and a HDD capacity of 320 GB. It has all the regular functions a copier needs, like all the other options on this list.
One of the main selling points of this copier is its best-in-class print speed, at about 60 PPM. However, you’ll have to connect the copier via LAN or USB as it doesn’t support wireless connectivity. One ink cartridge cost around $311 and can only print about 25,000 pages.
- Pros
Can print in monochrome and color
Has good RAM (2GB) and HDD (320GB) capacity
Best-in-class print speed of 60 PPM - Cons
No wireless support for printing
High cost-per-page
Another great option HP LaserJet Enterprise MFP M630Z and it can print in color as well. High printing speed at 60 pages per minute and there’s HDD to store print commands.
4. Ricoh Aficio MP C4504
The Ricoh Aficio MP C4504 is a surprising contender on this list and may even be the best all-around option, just behind the HP Color LaserJet M880z. This machine copier comes with 2 GB of RAM, an HDD capacity of 320 GB, and has all the basic printing, copying, and scanning functions. It can print in color and has one of the lowest cost-per-page output in the market.
There isn’t any wireless availability connectivity option available and the print speed at 45 PPM could’ve been a little faster. However, considering the price tag and the cost-per-page output, this is probably the best value for money copier for office in the market.
- Pros
Can print in monochrome and color
Has 2 GB of RAM and 320 GB HDD capacity
Lowest cost-per-page in its classMuch cheaper than its direct competitors - Cons
No wireless connectivity
The Ricoh Aficio MP C4504 is a stellar machine copier for its price point and we doubt you’ll get a better bang for your buck than it. It’s not only affordable but has all the basic functions and can print in color.
5. Ricoh Aficio MP 3554
Another option from Ricoh is the Aficio MP 3554 which is a monochrome copier. It comes with 2 GB RAM and a 320 GB HDD built-in capacity, along with support for wireless connection - a useful addition at its price. It has a relatively low cost-per-page output with each cartridge costing just $78 and able to print around 24,600 pages.
The print speed is slow compared to other machine copiers, at just 35 PPM. However, it’s still capable to handle tasks for a small office environment.
- Pros
Has 2 GB RAM and 320 GB HDD capacity
Supports wireless connectivity
Has low cost-per-page output - Cons
Only prints in monochrome
Slow print speed of 35 PPM
Office environments where the need for document processing isn’t necessarily rapid will find the Ricoh Aficio MP 3554 to be a perfect fit. It’s great for documents as it can print only in monochrome and has wireless connectivity as well. It has low operational costs and the 35 PPM print speed won’t be a problem in small office spaces.
All the machine copiers listed above have great functionality and would be a good choice for offices. However, depending on the size, workload, and overall needs of the office, there are different standout options on the list. Nonetheless, our pick of the bunch would be Ricoh Aficio MP C4504 as it’s almost as good as the HP Color LaserJet M880z at a fraction of the price.